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Constitution

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CONSTITUTION OF AGOURA HIGH SCHOOL THEATER BOOSTERS

 

 

ARTICLE I – NAME

 

Section 1 – The name of this organization shall be the Theater Boosters of Agoura High School.

 

 

ARTICLE II – PURPOSE

 

Section 1 – The purpose of the Theater Boosters of Agoura High School, in cooperation with the school administration, the student body and the community, is to encourage interest and participation in Agoura High School Theater programs.

 

 

ARTICLE III – OBJECTIVES

 

Section 1 – The objectives of the organization shall be to:

 

  1. Promote Agoura High School Theater Arts by stimulating and encouraging parent and community participation and interest in all theater-related student activities.
  2. Organize fund-raising activities, the proceeds of which shall be used for various Performing Arts activities and based on value to students.
  3. Perform services to support Agoura High School Theater activities, which may include Awards Banquet, Thespian Convention, Scholarships, and Facility Improvements.
  4. Encourage student and parent participation in all aspects of the Theater program.
  5. Provide a medium for interchange of ideas and formulate plans for projects to achieve Theater Booster objectives.
  6. No substantial part of the activities of this organization shall consist of carrying on propaganda, or otherwise attempting to influence legislation.  The organization shall not participate or intervene in any political campaign (including the publishing or distribution of statements) on behalf of any candidate for public office.

 

Section 2

 

  1. The Theater Boosters shall be non-commercial, non-sectarian and non-partisan, and individual members will derive profit there from.
  2. The property of this organization is irrevocably dedicated to charitable purposes and no part of the net income or assets of this organization shall ever inure to the benefit of any director, officer or member thereof or to the benefit of any private persons.
  3. In the event the Theater Boosters is dissolved, all remaining funds and assets shall be given to the Agoura High School Associated Body for the benefit of Performing Arts.

 

Upon dissolution of winding up of the organization, assets shall be distributed for one or more exempt purposes within the meaning of section 501(c)(3) of the Internal Revenue Coe, or shall be distributed to the federal government, or to the state or local government for a public purpose.  Any such assets not disposed of shall be disposed of by the court of Common Please of the county in which the principal organization is then located, exclusively for such purposes or to such organization or organizations, as said Court shall determine, which are organized and operated exclusively for such purposes.

 

 

ARTICLE IV – MEMBERS

 

Section 1 – Any parent or community member upon subscribing to the objectives of Theater Boosters shall become a member at large, upon payment of annual Membership Support.

 

Section 2 – Annual Membership Support dues shall be asked of each Theater Boosters family.  The amount shall be determined each year by the Theater Boosters Board.

 

Section 3 – When votes from the general membership are taken, only one adult member per dues-paying family shall be entitled to vote.

 

Section 4 – No member acting in whole, or in part, shall make any commitments that will bind the group he/she represents without prior commitment from the Theater Boosters Board.

 

 

ARTICLE V – OFFICERS

 

Section 1 – The Officers of the Theater Boosters shall be:  President, Executive Vice President, Administrative Vice President, Fundraising Vice President, Corresponding Secretary, Recording Secretary, Immediate Past President, Treasurer, Publicity Chairperson, Patron/Membership Chairperson, Banquet Chairperson, Phone Tree Chairperson, and Hospitality Chairperson.

 

Section 2 – Each officer shall be elected at the May meeting and shall hold office for one year.

 

Section 3 – The Immediate Past President shall automatically become a member of the Board of Officers.

 

Section 4 – All elected officers of the Board shall have full voting rights.

 

Section 5 – All elected officers of the Board must have a student at Agoura High School active in the Theater Arts/Stagecraft program, Drama Club, or Comedy Sportz, or be determined eligible by the current Board.

 

Section 6 – In the event of a vacancy in the office of the President, the Executive Vice President shall assume the office and duties of the Presidency.  In the event of a vacancy of an officer other than President or Immediate Past President, the Board shall fill the vacancy.

 

Section 7 – Any Board Member who misses two consecutive meetings without good cause may be brought before the Board fro consideration of removal.

 

 

ARTICLE VI – DUTIES OF OFFICERS

 

Section 1 – The President shall be the chief executive officer and shall exercise general supervision, direction, and control of the activities of Theater Boosters.  The President shall preside at all meetings of Theater Boosters and the Theater Boosters Board and shall

Be an ex-officio member of all committees, with the exception of the nominating committee.  The President shall organize the agenda for each Theater Boosters meeting and the discussions and voting conducted at Board meetings, and shall determine which issues, if any, shall include a vote from the general membership.

 

Section 2 – The Executive Vice President shall preside over a committee that performs all necessary duties pertaining to the annual major fund-raising event, which includes forming the committee.  In the absence of the President, the Vice President shall assume and perform the duties of the President.  The Executive Vice President shall perform other duties as assigned by the President or Board.

 

Section 3 – The Administrative Vice President will perform duties of the student liaison, including attending the formal meetings of the Drama Club Board, and provide monthly reports to the Theater Boosters Board regarding Drama Club activities, needs, and concerns.  This position shall perform whatever activities are necessary to assist the Drama Club, including arranging parental support at events and overseeing Convention registration.  When the Administrative Vice President is unavailable to attend Drama Club Board meetings, he/she shall find a replacement from the Theater Boosters Board to attend.

 

Section 4 – The Fund Raising Vice President will work with the Board to set yearly goals for Theater Boosters and to perform whatever activities are necessary to administer fund raising events and assist the Executive Vice President with running the Theater Boosters fundraisers.

 

Section 5 – The Corresponding Secretary shall send out notices of all Theater Boosters meetings at least 5 days in advance and maintain correspondence with Drama Club.  The Corresponding Secretary shall maintain an up-to-date membership roster, including email addresses when possible, and shall keep membership informed of all Theater activities, including meetings of special committees, dates of upcoming events (such as fundraisers and Theater productions), and dates of important deadlines (such as Convention registration, Scholarship applications, and Awards Banquet reservations).

 

Section 6 – The Recording Secretary shall keep accurate records and minutes of the meetings and assist the President in the preparation of the order of business to be considered at each meeting.  The Recording Secretary will work with the Corresponding Secretary to develop organized plans for keeping membership informed.

 

Section 7 – The Treasurer shall be the custodian of the Theater Boosters funds and present an accounting of those funds at each meeting and at such times as the Board may direct.  The Treasurer shall collect and deposit the annual Membership Support dues.

 

Section 8 – The Publicity Chairperson shall perform whatever activities necessary to insure proper and adequate publicity of Theater Boosters activities and the Theater Arts programs to the general public.

 

Section 9 – The Patron/Membership Chairperson shall be responsible for soliciting funds from the community at large.  This includes collecting Theater Boosters membership dues at student registration, assisting the Fundraising Vice President, and organizing and facilitating patron privileges, such as special seating and recognition.

 

Section 10 – The Banquet Chairperson shall be responsible for organizing the Awards Banquet at the end of the year.  This will include proposing possible sites for the Banquet and organizing tickets or reservations, food, entertainment, and decorations.  In this, he/she should work closely with the Drama Club.  The Banquet Chairperson shall work with the Theater Instructor to obtain the names for trophies and shall be responsible for the purchase of said trophies.

 

Section 11 – The Phone Chairperson shall be responsible for establishing a Theater Boosters phone tree as a line of communication.  He/She may form a committee of the general membership to participate in making phone calls as needed.  The Phone Tree Chairperson should assist the Corresponding Secretary in keeping membership informed.

 

Section 12 – The Hospitality Chairperson shall coordinate and make arrangements for refreshments to be sold at events, including set up and clean up.  When appropriate, he/she may establish a committee to serve at a specified event or he/she may work with a Drama Club student liaison named by the Theater Instructor.

 

 

ARTICLE VII – BOARD

 

Section 1 – The Board shall consist of President, Executive Vice President, Administrative Vice President, Fundraising Vice President, Immediate Past President, Corresponding Secretary, Recording Secretary, Treasurer, Publicity Chairperson, Patron/Membership Chairperson, Banquet Chairperson, Phone Tree Chairperson, and Hospitality Chairperson.  A representative from the Drama Club, the Principal of the High School (or his/her representative) and the Theater Instructor/s will serve as non-voting advisors.

 

Section 2 – The Board is the policy making body authorized to carry on the business of Theater Boosters.

 

 

ARTICLE VIII – STANDING COMMITTEES

 

Section 1 – Standing committees shall be appointed by the President when deemed necessary.

 

Section 2 – A Nominating Committee shall be selected in March to prepare a slate of officer candidates for presentation at the April meeting.

 

Section 3 – The Scholarship Committee shall consist of the Theater Boosters Board, as outlined in the Scholarship guidelines.

 

 

ARTICLE IX – MEETINGS

 

Section 1 – Regular meetings of the members shall be held on a monthly basis during the school year as scheduling permits.

 

Section 2 – Special meetings of the Theater Boosters or Board may be called by the President whenever necessary.

 

Section 3 – The President may table a vote as he/she deems appropriate when an adequate majority of the Board members are not present at a meeting.

 

 

ARTICLE X – EXECUTIVE BOARD

 

Section 1 – Election of officers shall take place during the May meeting.   Any dues-paying member in good standing is eligible to run for office.

 

Section 2 – Nominations by the nominating committee and from the floor shall be presented at the April meeting.

 

Section 3 – All officers shall be elected by majority of votes cast at the May meeting and shall assume office on July 1.

 

Section 4 – The members of the Board shall serve without compensation except for their actual expenses.

 

 

ARTICLE XI – FISCAL YEAR

 

Section 1 – The fiscal year shall begin July 1 and end June 30 of each year.

 

 

ARTICLE XII – PARLIAMENTARY AUTHORITY

 

Section 1 – Robert’s Rules of Order shall be the parliamentary authority on all matters not covered in the Constitution or by-laws.

 

 

ARTICLE XIII – AMENDMENTS

 

Section 1 – The Constitution and by-laws may be amended at any regular or special Theater Boosters meeting by a two-thirds vote of the Board members provided that notice, including the subject of the proposed amendments, has been given to all Board members at least 5 days before the scheduled meeting.

 

No part of the net earnings of the organization inure to the benefit of, or be distributed to the members, trustees, officers or other private persons, except that the organization shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of the purposes set forth in the purpose clause hereof.  No substantial part of the activities of the organization shall be carrying on propaganda, or otherwise attempting to influence legislation, and the organization shall not participate in, or intervene in (including the publishing or distribution of statements) any political campaign on behalf of any candidate for public office.  Notwithstanding any other provision of this document, the organization shall not carry on any other activities not permitted to be carried on (a) by an organization exempt from federal income tax under section 501(c)(3) of the Internal Revenue Code, or corresponding section of any future code, or (b) by any organization contributions to which are deductible under section 170(c)(2) of the Internal Revenue Code, or corresponding section of any future federal tax